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First & Last Name
Contacts will be at event and directly responsible for all activities.
If Yes, Applicant Must:
This includes any structure that would need to be staked into the ground Including inflatables, sport equipment, etc.
If yes, event coordinator must print up a copy of the Key Access Agreement to bring to Public Works to check out a key.
Key Card Access Agreement Form
If Yes, Applicant Must:
Please submit a copy of the receipt after paying the application fee.
An event plan must be submitted with this application. Without an Event Plan your application will not be accepted. Failure to fully complete the application or respond to a question may result in denial of the application and/or the event. The Event Plan submitted by the applicant must provide detailed responses to all questions within the event application in which the applicant responded “Yes,” as well as any other requested information by the City.
Event Plan Requirements
For any application which involves a street closure, the applicant must list all residents that live adjacent to the affected area where the street will be closed. You must contact all residents that are listed on the form and alert them of the road closure. You must have the signatures of at least 51% of the residents listed on this form.
Block Party Form
Any damage or destruction of public property as a result of the event will be the responsibility of the permit holder. In consideration for using a city facility, the applicant must sign a license agreement and/or indemnification agreement provided by the city. Permit fees are conditional on the information provided by the applicant. If more city resources are needed the day of the event, applicant is responsible to pay the city any and all additional fees that are accrued. All park rules and regulations must be followed.
For all large scale events involving city support in traffic control, setup, cleanup, use of city equipment, etc., using inflatables, and/or that has more than 300 participants, as determined by staff, must have Liability insurance with a minimum $2 million dollar per occurrence with a $2 million dollar aggregate limit naming The City of Saratoga Springs, its officers, employees, and volunteers as additional insured’s, plus additional coverage and endorsements depending on the nature of the event. Proof of coverage must be submitted prior to the issuance of a special event permit. The certificate must also state that coverage will not be canceled without 10 days prior written notice to the city.
For all events using inflatables, the inflatable vendor must provide proof of liability insurance with $2 million dollar per occurrence with a $2 million dollar aggregate limit naming The City of Saratoga Springs, its officers, employees, and volunteers as additional insured’s and as a certificate holder, plus additional coverage and endorsements depending on the nature of the event. Proof of coverage and endorsements must be submitted prior to the issuance of a special event permit. The certificate must also state that coverage will not be canceled without 10 days prior written notice to the city.
By applying for a special event permit, applicant agrees they have the sole responsibility to be knowledgeable about, fully understand, and comply with all Saratoga Springs, county, state and federal codes, laws, policies, and regulations associated with the proposed event. Applicant certifies that the information in this application is true and correct and is a complete and accurate representation of the planned event. In consideration of occupying City premises and utilizing the Facility, Licensee hereby agrees, to the extent allowed by law, to release, waive, discharge, indemnify, and hold harmless City, its elected officials, employees, agents, and assigns, from and against any and all claims, damages, losses, injuries, and expenses, including costs and attorney fees, whether in law or equity, arising out of or attributable to the activities of Licensee and the performance of this Agreement. This assumption of risk, release of liability, and indemnification agreement is intended to be as broad and inclusive as allowed by law. If any portion of this agreement is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. Nothing contained herein shall be construed to limit any protections, immunities, or limits on liability provided City under the State’s constitution or statutes, including, without limitation, the Governmental Immunity Act of Utah, Utah Code Ann. § 63G-7-101 et seq., as amended
Type first and Last name. By signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature
This field is not part of the form submission.
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